Shuttle Bus Rentals in Madison, Wisconsin

Shuttle bus rental prices in Madison typically range from $197–$519 per hour, $2,400–$5,800 per day, or $4.50–$8.50 per mile depending on the size of the vehicle, trip duration, mileage, and time of year. You’ll pay either an hourly rate, a daily rate, or a per-mile rate based on your itinerary. Call our team anytime at 608-999-7230 with your trip details and we’ll give you an exact price in about 30 seconds!

To help you budget for your next event, here are some real-world examples of recent shuttle bus rental quotes we've provided to customers in and around Madison:

• Example 1: Corporate Event Shuttle
  A biotech company is hosting a two-day conference at Monona Terrace and needs to transport 40 employees from their campus on the west side to downtown each day. They booked a 56-passenger shuttle bus for a total of 10 hours over two days. The quote came to $3,940, not including a recommended 15% driver gratuity. Final cost with gratuity: $4,531.
• Example 2: Wedding Transportation
  A couple is getting married at a barn venue outside of Madison and needs a shuttle to bring guests from downtown hotels to the venue and back. They booked a 25-passenger minibus for 6 hours at a flat rate of $2,160. With a 10% tip, the total cost was $2,376.
• Example 3: UW-Madison Football Game
  A group of Badger fans is traveling to an away game in Minneapolis and needs a shuttle bus rental for the weekend. They booked a 56-passenger bus for a two-day trip at a rate of $3,500 per day, plus mileage. The total quote was $7,200, and they tipped the driver 15%. Final cost: $8,280.
• Example 4: School Field Trip
  An elementary school is taking students on a field trip to the Milwaukee County Zoo. They booked a 25-passenger minibus for a single day at a rate of $2,000. The PTA covered the cost of a 10% tip, bringing the total to $2,200.

As you can see, prices vary widely depending on the details of your trip. The best way to get an accurate estimate is to call our reservation specialists with your itinerary, and we’ll quickly calculate a personalized quote.

Shuttle bus rental costs in Madison are affected by vehicle size (18-, 20-, 25-, or 56-passenger), trip duration (hours or days), total mileage, time of year (peak seasons like UW move-in/out, Badger football Saturdays, and major events), and local demand. Additional expenses include tolls, parking fees (e.g., Camp Randall gameday rates), driver lodging for multi-day trips, and optional amenities. 

Madison Shuttle Bus Rentals is a top shuttle bus company in Madison because we provide modern vehicles, flexible packages, and 24/7 customer support. We’ve worked with schools, businesses, wedding parties, sports teams, and event organizers across Dane County—including UW-Madison campus shuttles, Epic Systems employee transportation, and shuttles for Ironman Wisconsin and Brat Fest. When you choose Madison Shuttle Bus Rentals, you get industry-leading expertise, transparent pricing, and a team that’s committed to making your trip run smoothly from start to finish.

Our shuttle buses serve corporate commuters to American Family Insurance and Epic Systems, UW–Madison campus and athletic groups, wedding parties to venues like The Edgewater, sports teams traveling to Badger games at Camp Randall, school field trips, and attendees of local events such as Brat Fest and the Dane County Farmers’ Market. We handle everything from airport transfers at MSN to multi-day conference shuttles at Monona Terrace.

Madison Shuttle Bus Rentals offers minibuses seating 18, 20, or 25 passengers and full-size shuttle buses seating up to 56 passengers. Available models include Ford E450/Econoline, Chevrolet Express/5500, Freightliner M2, Grech Motors, and Executive Coach Builders. All vehicles are equipped with forward-facing seats, HVAC, and optional amenities like reclining seats, PA systems, and video monitors.

Common amenities on Madison shuttle buses include forward-facing cloth or vinyl seats, air conditioning/heating, overhead parcel racks, LED lighting, tinted windows, and rear luggage storage. Many vehicles also feature reclining seats, PA/microphone systems, video monitors with DVD/Blu-ray players, Wi-Fi connectivity, USB/power outlets at each row, and upgraded sound systems. Additional options include wood-look flooring, custom seat upholstery, and exterior graphics/wraps for branding.

You should book your shuttle bus in Madison at least 4–6 weeks before your trip—or even earlier if you’re traveling during a busy time like UW–Madison move-in weekend, a Badger football game, or a major event at Monona Terrace. Buses tend to sell out quickly around big events, so the sooner you lock in your reservation, the better selection and pricing you’ll get. Last-minute bookings are possible if vehicles are available, but you may have fewer options and higher rates. Once you know your date and rough headcount, call us to get a quote and reserve your bus with a deposit.

Getting a quote for your Madison shuttle bus rental is quick and easy—just call our team anytime at 608-999-7230 or fill out the online form on our website. To provide an accurate price, we’ll need a few details about your trip: pickup location, destination, date(s) of travel, number of passengers, and any special stops or requests. Once we have your itinerary, we’ll calculate the total cost based on mileage, hours, and vehicle size, then give you a complete breakdown of all charges. If you have multiple days or complex routing, please email your schedule to our reservations department and we’ll review everything with you. Most quotes are generated within minutes, and you can compare different vehicle options before booking. There’s no obligation to reserve until you’re ready, and once you approve the quote, you can secure your bus with a signed contract and deposit. Final payment is due before departure, and our agents are available 24/7 to answer questions and help plan your trip.

Your quote includes the base rental fee for the vehicle and driver, calculated either hourly, daily, or per mile depending on your itinerary. Additional expenses such as tolls, driver accommodations for overnight trips, cleaning fees, and parking passes are not included and will be billed separately. For example, parking passes at local stadiums like Camp Randall can cost $25–$50 per game and must be purchased in advance through the venue’s designated channels. Please contact our office for specific pricing details related to your trip.

Booking a bus from Madison Shuttle Bus Rentals is simple—you can either call us directly to speak with a reservation specialist or use our online quote tool to get an instant estimate and complete your reservation online. Once you receive your quote, you’ll be able to view available vehicles, select the option that best fits your needs, and secure your booking with a deposit. Our team is available 24/7 to answer questions, provide additional information, and assist you through every step of the process.

Yes, we offer long-distance shuttle bus rentals to destinations across the Midwest and beyond. Popular routes include Madison to Chicago, Milwaukee, Minneapolis, Green Bay, and regional airports. Contact us with your itinerary for a custom quote.