Frequently Asked Questions

The cost of renting a shuttle bus in Madison typically ranges from $1,200 to $4,500 or more depending on the size of the vehicle, length of the trip, and specific details of your itinerary. Smaller 18- to 25-passenger minibuses generally cost between $1,200 and $2,800 per day, while larger 56-passenger charter buses run $3,000 to $4,500+ per day. You may also be charged by the hour ($250–$400/hour) or by the mile ($6–$10/mile) depending on your trip details. The best way to get accurate pricing is to call our team with your exact itinerary and passenger count.

Several factors influence the price of your shuttle bus rental in Madison: the number of passengers, type of bus (minibus vs. full-size charter bus), trip duration (hours or days), total mileage, and time of year. Peak demand periods—like UW-Madison move-in week, Badger football games at Camp Randall Stadium, or major events at Monona Terrace—can increase rates due to limited availability. Additional expenses such as tolls, parking fees, and driver lodging for multi-day trips are not included in the base rental price and will affect your final cost.

You can get an instant quote online by using our 30-second online quote tool or calling our reservation specialists anytime at 608-999-7230. To provide an accurate quote, we’ll need your pickup location, destination, travel dates, passenger count, and any special requests (e.g., specific amenities or multiple stops). Once we have your trip details, we’ll generate a customized quote with exact pricing and available vehicle options.

Your quote includes the base rental fee for the shuttle bus, driver pay, and fuel for the duration of your trip. It does not include additional expenses like tolls, parking fees, or hotel accommodations for the driver on overnight trips. You’ll receive a detailed breakdown of all costs before you book, so there are no surprises. Be sure to ask about our payment policies and deposit requirements when you call.

We recommend booking your Madison bus rental at least four to six months in advance to secure the best availability and pricing—especially if your trip falls during a busy period like UW-Madison move-in/out, home football games at Camp Randall Stadium, or major events at Monona Terrace. Last-minute bookings are possible if vehicles are available, but you may have fewer options and higher rates. Once you receive your quote, you can lock in your reservation with a signed contract and a non-refundable deposit.

Madison Shuttle Bus Rentals offers 18-, 20-, and 25-passenger minibuses as well as 56-passenger full-size charter buses—so you can easily find the right vehicle for your group size and budget. Minibuses are ideal for smaller groups, airport transfers, or shuttling guests between venues, while our 56-passenger motorcoaches provide maximum seating capacity and storage space for large events, school trips, or corporate travel. All vehicles come with forward-facing seats and optional upgrades depending on the model.

Our fleet includes vehicles with a wide range of amenities to keep your group comfortable and entertained on the road. Standard features include cushioned seats, air conditioning, and overhead lighting. Upgrade to a model with reclining seats, individual reading lights, power outlets, USB ports, WiFi, flat-screen monitors, DVD players, PA systems, luggage racks, and rear storage compartments. Full-size charter buses also offer onboard restrooms and undercarriage storage bays for luggage or equipment. Let us know what amenities you need, and we’ll match you with the perfect vehicle.

Yes! We provide flexible scheduling options to fit any itinerary, including one-way trips, round-trip service, and multi-day packages with custom routing. Whether you’re planning a single transfer to Dane County Regional Airport, a round-trip excursion to Milwaukee or Wisconsin Dells, or a multi-day event with hotel shuttles and off-site excursions, we’ll build a package that meets your needs. Additional stops and layovers can be added to any trip—just provide your complete itinerary when requesting a quote.

Absolutely—we handle long-distance and out-of-state trips to any destination in the continental U.S. Book a charter bus from Madison to Chicago, Minneapolis, Des Moines, St. Louis, or anywhere else your group needs to go. We regularly operate interstate routes connecting Madison with regional hubs like O’Hare International Airport, downtown Minneapolis, and suburban campuses across the Midwest. Long-distance trips are priced by mileage or as a flat-rate package depending on the itinerary.

For multi-day trips that require an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel should be a comfortable, private room with access to restroom and shower facilities. Many hotels in Madison offer discounted rates for charter bus drivers—ask about “driver comp” rooms when making your reservation. If your trip does not include an overnight stay, no additional accommodations are required.

We provide airport transportation to and from Dane County Regional Airport (MSN) as well as major airports in Milwaukee (MKE), Chicago O’Hare (ORD), and Minneapolis-St. Paul (MSP). Avoid the hassle of parking shuttles and ride shares with a private airport shuttle that keeps your entire group together and on schedule. Onboard storage space is available for luggage, carry-on bags, and oversized items.

We provide game-day transportation to all major sports venues in Madison—including Camp Randall Stadium, Kohl Center, LaBahn Arena, Goodman Diamond, and McClimon Track/Soccer Complex. Skip the traffic and parking headaches with a private shuttle that drops you off steps from the entrance. Out-of-town fans can book a charter bus to away games in Milwaukee, Chicago, or Minneapolis. Storage space is available for tailgating gear, coolers, and folding chairs.

Book a concert shuttle to the Sylvee, Orpheum Theater, Majestic Theatre, Breese Stevens Field, High Noon Saloon, or any live music venue in downtown Madison. Avoid surge pricing and rideshare delays with a private bus that waits while you enjoy the show. Perfect for bachelor/bachelorette parties, festival groups, and out-of-town trips to Summerfest and Country Thunder.

We serve every wedding venue in Madison—including popular locations like The Edgewater, Monona Terrace, Overture Center, Olbrich Botanical Gardens, and rustic barns in the Dane County countryside. Keep your guests on schedule with a private shuttle between the hotel block, ceremony site, and reception venue. Late-night pickups ensure everyone gets home safely after the celebration. Custom packages available for rehearsal dinners, bridal showers, and bachelor/bachelorette parties.

Madison Shuttle Bus Rentals provides service to every suburb and neighboring city around Madison—including Middleton, Fitchburg, Sun Prairie, Verona, Waunakee, Monona, McFarland, Cottage Grove, and Stoughton. We also handle regional trips to Milwaukee, Chicago, Rockford, Dubuque, Wisconsin Dells, and the Twin Cities. No matter where your event is located, we’ll get you there on time and in comfort.

We provide group transportation to all of Madison’s signature events—including the Dane County Farmers’ Market, Taste of Madison, Art Fair on the Square, Freakfest Halloween celebration, and the Ironman Wisconsin triathlon. Avoid downtown parking hassles with a private shuttle that drops you off close to the action. Out-of-town groups can book a weekend package with hotel transfers and sightseeing excursions.

Madison Shuttle Bus Rentals provides convention shuttles to Monona Terrace Community & Convention Center, Alliant Energy Center, and exhibition venues across Dane County. Reserve a dedicated shuttle for your trade show, industry conference, or corporate retreat. Vehicles with WiFi and power outlets allow attendees to stay connected between sessions. Curbside drop-off and pickup keep your event running on schedule.