Shuttle Bus Prices in Madison, Wisconsin
Shuttle bus rental prices in Madison typically run between $1,000–$2,200 for local trips under 50 miles and $4.50–$8.00 per mile or $295–$495 per hour (with a five-hour minimum) for longer or hourly rentals. Final cost depends on passenger count, trip duration, mileage, and exact pickup location. You’ll pay less if you book during the winter off-season or on a weekday, and more if you travel during UW–Madison move-in/move-out, Badger game days, or major events like Brat Fest and the Dane County Fair. Get an instant quote online to see exact pricing for your trip in seconds!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Shuttle Bus Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Shuttle Bus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Shuttle Bus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Shuttle Bus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Shuttle Bus Rental Cost in Madison?
Shuttle bus rental pricing in Madison starts at $295–$495 per hour, $1,000–$2,200 per day, or $4.50–$8.00 per mile depending on passenger count, trip length, and exact itinerary. You’ll pay less for smaller 18–25 passenger buses and more for larger 30–35 seat models. Most companies require a five-hour minimum on hourly rentals. Additional expenses like tolls, parking fees, and optional driver gratuity (standard is 10–20%) are not included in the base rate.
Multi-day and long-distance trips are billed either by the total number of days or by mileage if traveling outside the local area. Out-of-town charters will need to cover hotel and meal expenses for the driver. Contact our reservations team anytime at 608-999-7230 to get live, up-to-date pricing for your next shuttle bus rental in Madison!
What Factors Influence Shuttle Bus Rental Pricing in Madison?
Several key factors influence the final price of your shuttle bus rental in Madison:
- Passenger Count: Larger buses with more seats cost more than smaller models.
- Trip Duration: Longer trips increase the total rental fee, especially multi-day charters.
- Mileage: Out-of-town and regional trips are billed by the mile.
- Seasonality: Rates are higher during peak demand (spring/summer events, UW–Madison calendar).
- Itinerary Complexity: Multiple stops and custom routing may add to the cost.
- Additional Expenses: Tolls, parking, and driver lodging/meals are extra.
- Vehicle Type: Upgrading to a minibus or full-size coach changes the base rate.
To get the best value, book as far in advance as possible and have a clear itinerary ready when requesting your quote. This allows us to provide an accurate estimate and lock in the lowest available rate for your desired travel dates.
Sample Trip Pricing in Madison
To help you budget for your next event or group outing, here are several real-world examples of recent shuttle bus rentals in Madison, complete with trip details and final pricing. These case studies cover a range of common scenarios—including airport transfers, corporate shuttles, wedding transportation, and out-of-town charters—so you can see exactly how different factors impact the total cost. Use these samples as a reference point, then request a custom quote to get exact rates for your specific itinerary.
Example #1
A student organization at the University of Wisconsin–Madison booked a 25-passenger shuttle bus to transport members between off-campus housing and a series of meetings on campus. The shuttle made multiple trips per day over the course of a week, covering a total distance of 150 miles. The final cost for the week-long rental was $3,500, which included all mileage, fees, and a standard driver gratuity.
Example #2
A corporate client needed a 20-passenger shuttle bus to transfer employees from downtown Madison to Dane County Regional Airport for a business trip. The one-way trip covered 10 miles, and the company opted for a round-trip package to include the return journey a few days later. The total cost for the airport transfer was $1,200, with $600 billed for each leg of the trip.
Example #3
A couple getting married at Olbrich Botanical Gardens arranged a 30-passenger shuttle bus to transport guests between a downtown hotel block and the venue. The shuttle operated on a loop for six hours, ensuring guests arrived on time and returned safely after the reception. The final invoice for the wedding shuttle came to $2,800, reflecting the hourly rate and total duration of service.
Example #4
A local high school hired a 25-passenger shuttle bus for a field trip to Milwaukee, approximately 80 miles from Madison. The charter included a full day of transportation, with stops at several educational sites around the city. The school was charged a flat rate of $5,000 for the day trip, which covered the extended mileage and driver expenses.
Example #5
A Madison-based tech firm hosted a conference at Monona Terrace and provided a 18-passenger shuttle bus to bring attendees from a park-and-ride lot on the outskirts of the city. The shuttle ran continuous loops for eight hours each day over a two-day event. The total cost for the corporate event shuttle was $4,400, based on the hourly rate and length of service.
Example #6
A group of University of Wisconsin alumni organized a 20-passenger shuttle bus to attend a Badgers football game at Camp Randall Stadium. The shuttle picked up fans at a central location outside the city and dropped them off near the stadium, avoiding the hassle of game-day traffic and parking. The round-trip fare for the game day shuttle was $1,800, split among the passengers for an affordable ride to the big game.
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